General Information:

Alcoholic Consumption: All exhibitors, their representatives and personnel are prohibited from consuming any alcoholic beverages while they are officially on duty at the Show. All exhibitors, their representatives and personnel are encouraged to conduct themselves in a professional manner that reflects the image of the company they represent and the image of the Show. Any person conducting him or herself in a non-professional manner will be asked to leave the Show and their company or supervisor notified. Alcoholic beverages will not be sold, brought into, or consumed at the Show.

Care of Convention Center/Exhibit Halls: Nothing can be posted, tacked, nailed or otherwise attached to the columns, walls, floors, furniture or other properties of the Henry B. Gonzalez Convention Center or Freeman. Cost of repairing any damage will be billed to the responsible exhibitor. This includes any damage to the carpet provided in each area.

Carpet: Each area will be carpeted in the official show color of tuxedo (black and white). Carpet in the Dealer/Manufacturer exhibit areas will be vacuumed each day during the show. This service is provided by the Auto and Truck Show. All other areas should contact Freeman.

Vacuuming: Carpet in the Dealer/Manufacturer exhibit areas will be vacuumed each day during the show. This service is provided by the Auto and Truck Show. All other areas should contact Freeman at 210-227-0341.

Drapes: Each Allied Exhibitor booth will be provided with two-3 wing drapes, and eight-foot back drape. The drapes will be in the official show color of black. Exhibitors that require additional drapes for their area should contact Freeman at 210-227-0341.

Character of Display Area: Slide or moving pictures, speakers or any other sound presentations used in connection with any exhibit are encouraged, however must be tuned to a conversational level as not to be objectionable to neighboring exhibitors. SAADA reserves the right to restrict the use of objectionable sound and lighting.

Credentials: Official Auto & Truck Show lapel pins will be issued, on a limited base to all exhibitors. This pin will allow the wearer free admittance to the show. Exhibitors and all volunteers who do not have an official lapel pin must register at the "Exhibitor Information" booth. Replacement lapel pins are $10 each.

Detail Companies: Any person, firm or corporation contracted by an exhibiting franchised dealer, manufacturer or exhibit house to be on-site during the show for the purpose of cleaning and detailing vehicles, must comply with all insurance and workers compensation insurance requirements as outlined in the INSURANCE REQUIREMENTS. All employees must wear a company uniform or a shirt with the company name on it at all times in order to gain free admission to the show. Companies that hire local short-term employees must comply with the insurance requirements for those employees. Companies hiring local short-term employees must make arrangements for a designated location outside of the show. Companies are responsible for their employees. Anyone that conducts him or herself in a non-professional manner will be reported to their supervisor. If a supervisor is not available the employee will be asked to leave the show until the supervisor can be reached.

Any detail company that contracts for local temporary employees must use the designated location for workers to enter the exhibit halls. If a detail company is not available at the designated location for check-in, then these temporary employees will not be allowed to enter the building.

Dress Code: All representatives and employees of the exhibiting dealer are required to dress in the appropriate manner to reflect the company they represent and the image of the Show. Any exhibitor that requires their personnel to wear special attire or costumes must notify the San Antonio Automobile Dealers Association, Inc. prior to the opening of the Show for approval.

Exhibitor Set Up:

Allied Exhibitors: All allied exhibitors must arrive at 5:00 p.m., Tuesday, November 17th to set up their booth. Anyone arriving before 5:00 p.m. will not be allowed in the building due to the removal of crates and the amount of machinery in the building. This will be strictly enforced by show security. No exceptions.

If your exhibit contains large display items, please contact SAADA to arrange special move-in and move-out assistance.

Please bring your own equipment, such as dollies, carts, etc. needed to setup and teardown your booth or make arrangements for rentals with Freeman. No vehicles are allowed in the exhibit halls or parked on the loading docks. For their own safety, children are not allowed during move-in or move-out.

Dealer/Manufacturer: All exhibits and materials must be uncrated and constructed Monday, November 16th and Tuesday, November 17th from 8:00am until 10:00pm.

Ceiling heights within Exhibit Halls: "A" is 18-23 feet, "B" is 22 feet, "Bridge Hall" is 20-25 feet and "C"& "D" halls are 35 feet.

Exhibitor Tear-Down: Will begin at 8:00 am – 6:00 pm, Monday, November 23rd. The building must be cleared of all freight crates on this day. For special move out considerations, contact the SAADA office prior to Friday, September 18th at 210-732-9647 or terrybeck@saautodealers.com.

Fire Regulations: All vehicles displaying in the Auto & Truck Show will are not allowed more than 1/4 tank of fuel. Vehicles will be checked prior to entering the exhibit halls. Exhibitors must go to the Freeman desk and list your area as ready for final inspection. The fire marshal will then inspect the vehicles for disconnected batteries and taped or locked gas caps. Once the inspection is completed the fire marshal will place a compliance sticker on the vehicle. Do not remove this sticker. An extra set of keys for each vehicle must be on file in the Auto and Truck Show office at all times.

Do not leave the building until vehicles have met all requirements!

Only new (unused) propane tanks will be allowed.

Freight: The first truck in line will be the first unloaded. All deliveries to the Convention Center must be made to the dock located on Bowie St. Drayage for franchised dealers and manufacturers is included in the square footage cost. All other exhibitors should contact Freeman if drayage is needed.

Shipping Address: Exhibiting Manufacturer/Franchise Name
41st Annual Auto & Truck Show
C/O Freeman Decorating Company
Henry B. Gonzalez Convention Center
200 East Market/Bowie Street Dock
San Antonio, Texas 78205

Helium: No helium is allowed in the building. Only air filled inflatable are allowed.

Hotels near the Convention Center: Downtown Hotels

Insurance Requirements: All exhibitors are required to carry general liability insurance in the amount of one million dollars ($1,000,000), in addition to workers compensation insurance. Exhibitors are also encouraged to carry floater insurance to cover exhibitors property from loss or damage while it is on display at the show. The property of any exhibitor is the responsibility of that exhibitor at all times. Neither the San Antonio Automobile Dealers Association, Inc., nor the 41st Annual International Auto & Truck Show assumes any responsibility or liability for any exhibit or exhibitors property. Each exhibitor must furnish the San Antonio Automobile Dealers Association, Inc. with an original copy of the exhibitors general liability insurance policy naming the San Antonio Automobile Dealers Association, Inc., and the 41st Annual International Auto & Truck Show as additional insured. This coverage is for the period from November 16 through November 23, 2009. The original certificate must have the exhibitors name, contact person and title, phone number, and list all franchises/companies covered by the insurance. In addition to the above insurance requirement; manufacturers, exhibit houses, detailers and others must provide the San Antonio Automobile Dealers Association, Inc. with a list of all companies and subcontractors involved with the Show, along with proof of insurance and workers compensation for each company and subcontractor. This information must be received at the office of the San Antonio Automobile Dealers Association, Inc., 4414 Centerview, Suite 140, San Antonio, Texas 78228, on or before September 18, 2009. If this information is not received with the listing of all companies involved, then companies and subcontractors will not be allowed to enter the exhibit halls.

Loading Dock Area: Parking in the loading dock area is strictly prohibited. This area is reserved for freight trucks and permitted vehicles only. Any unauthorized vehicle parking in this area will be towed by SAPD at the owners' expense and liability.

Move-In Schedule

41st Annual International Auto & Truck Show
Henry B. Gonzalez Convention Center
New Vehicle Move-In Schedule
Wednesday, November 18, 2009
The fire marshal will inspect all vehicles for fire regulation compliance before the vehicles are allowed to enter the exhibit halls.
Due to the new design of the loading dock area and the large number of vehicles - PLEASE adhere to your assigned move-in time to avoid creating congestion and delays.
Refer to the Auto & Truck Show floor plan for assigned entrance ramps.
Exhibit Hall "B" Alamo St. Entrance
Ramp “B”
7:30 a.m.	8:30 a.m.	9:30 a.m.
Subaru, BMW, Mini	GM
Aston Martin, Bently
Exhibit Hall "C" Bowie St. Entrance
Ramp “C”
7:30 a.m.	8:30 a.m.	9:30 a.m.
Lincoln-Mercury	Toyota, Honda	Lexus
Mazda		Acura
Chrysler Jeep		Audi
Exhibit Hall "D" Bowie St. Entrance
Ramp “D”
7:30 a.m.	8:30 a.m.	9:30 a.m.
Dodge	Ford	Nissan
Scion		Volvo
All vehicles will move-out, November 22nd at 7:00 p.m after the public has cleared the building.

Right to Make Changes: The San Antonio Automobile Dealers Association, Inc. reserves the right to make any changes, amendments and/or additions to these rules as it considers advisable for the proper conduct and success of the Show, with the provision that all exhibitors be advised of any change. Any matter not specifically covered, in the official exhibitor contract or the official exhibitor service kit, are subject to the decision made by the San Antonio Automobile Dealers Association, Inc. Any violation of these guidelines and rules may be cause for immediate termination of the exhibitor’s contract, and the exhibitor’s right to participate in the Show. Any and all monies paid by the exhibitor to the San Antonio Automobile Dealers Association, Inc. shall be retained by said organization. The San Antonio Automobile Dealers Association, Inc. reserves the right to refuse the rental, assignment or approval of any exhibit space whose display of goods or services are not compatible with the objectives of the Show.

Security Procedures

Exhibitors: All exhibitors must wear the OFFICIAL AUTO & TRUCK SHOW lapel pin in order to have free access during public hours of the Show. A photo ID may be required. It is recommended that all exhibitors check their booths and exhibit areas on a daily basis for anything unusual, such as boxes or cartons that don't belong. Contact Security if anything is out of the ordinary.

Public Visitors: NO LARGE BAGS, BOXES, OR BACK PACKS ALLOWED IN SHOW. ALL PURSES, CAMERA BAGS AND BRIEF CASES ARE SUBJECT TO INSPECTION.

Show Contractors

Decorator & Services: Freeman is the official decorator of the Show. This company offers vacuuming, furniture rentals, labor and other support services.(210) 227-0341

Plant Order Form: Convention Foliage will be on site at for dealer/manufacturers to order plants for their exhibit areas. (210) 637-7229

Harper Wood Electric: is the official electrician for the show. No other company isauthorized to work in the building, unless prior approval has been obtained.

(210) 223-2495

Telephone Services SmartCity Network is the only company authorized to provide telephone and internet service in the Convention Center. (210) 258-8900

Photography: Jon King Keisling Exhibitors wishing to have photographs taken of their exhibit area should contact the official show photographer: (210) 658-2490

Security: Joe Rodriquez. For Exhibitors that may require security for their exhibit areas. (210) 887-6015

Show Office: The Auto & Truck Show office will be located in exhibit hall C, above the escalators.

Signs and Banners: Signs are allowed to be hung from the ceiling in the exhibit areas. These banner/signs must be pre-approved by SAADA before Monday, November 16th. No Dealership signage or identification is allowed. If materials such as this are identified in the exhibit area, the exhibitor will be asked to remove them. If the exhibitor cannot be located, the materials in question will be removed and the exhibitor will be notified as to where they can reclaim their property.

Each Allied Exhibitor will be provided a sign with the name of the company, as indicated on the contract.

Subletting and/or Sharing of Exhibit Booth: The subletting and/or sharing of any exhibit space with a person, firm or corporation is strictly prohibited and could result in the cancellation of the exhibitors contract to display in the Show. This applies to exhibit space whether contracted, assigned, or courtesy space, without written approval from the San Antonio Automobile Dealers Association, Inc. Any requests must be submitted at least thirty (30) days prior to the show.

Vehicle Information/Press Kits: To assist the media with their promotions of the show, dealer/manufacturer information relating to any vehicle announcements, specialty vehicles or any other prudent information is needed. Send two copies of each press kit as soon as possible to the San Antonio Automobile Dealers Association, Inc., 4414 Centerview Drive, Suite 140, San Antonio, Texas 78228.

For advertising opportunities, contact Ms. Charlotte Aaronz, San Antonio Express-News, aaronc@express-news.net or 210-250-2357.

Vehicle Sales Prohibited: Texas law prohibits the selling or offering to sell any new motor vehicle that is on display at the Show. Texas law prohibits the display of any used vehicle at the Show that is offered for sale.